Explore Our Services

ABA-specific bookkeeping for practices that want accurate books and a clear picture of where the money is going.

Includes:

• Post payroll by role — RBT, BCBA, and admin — tracked against revenue by service line

• Post revenue from CentralReach by period and procedure code (97153, 97155, 97151, 97156)

• Categorize all transactions with an ABA-specific chart of accounts

• Monthly A/R review: billed, collected, open balances, and write-offs by payer

• Monthly A/P review: post vendor bills with terms

• Reconcile cash and credit card accounts

• Monthly financial statements with a plain-language summary — no accounting jargon

Everything in Core, plus proactive financial management with weekly visibility into your numbers.

Includes everything in Core, plus:

• Weekly bank feed updates and revenue posting in QBO — books never more than 7 days behind

• Weekly revenue posted from your practice management platform by procedure code so payroll-to-revenue ratios stay current

• Payroll posted by role — RBT, BCBA, and admin — with labor cost tracked as a percentage of collected revenue each month

• Monthly A/R review with payer-level detail: what was billed, what was paid, what is aging, and what needs to be chased

• Monthly financial review meeting with ownership — plain-language summary of where the practice stands, what the numbers are telling you, and what to watch next month

• Receipt management and vendor bill posting with terms tracked in QBO

• W-9 collection and 1099 preparation annually

Your dedicated, white-labeled finance department — without the overhead of a full-time hire.

At this tier, The ABA Bookkeeper operates as your embedded finance team. We communicate directly with your billers, payroll company, and vendors using a branded email address from your practice. Your staff and partners interact with us as if we are in-house.

Includes everything in Core and Enhanced, plus:

• White-labeled email address — we correspond with your biller, payroll company, and vendors as your finance team, not as an outside contractor

• One-hour weekly meeting with ownership, management or biller for high-touch financial collaboration

• Proactive financial monitoring — we flag issues before you ask, not after you notice

• Scenario modeling on request: what does adding 5 clients do to margin? What does a new BCBA hire cost us at current revenue?

• KPI tracking: labor as % of collected revenue, AR days, revenue by procedure code, utilization trends

• Priority response — questions answered within one business day

We handle payroll processing so your team stays focused on operations. Our role is to:

• Process payroll through your provider on schedule

• Ensure proper coding by department, location, and pay type

• Coordinate with your designated payroll contact for adjustments or special pay items

• Maintain accurate, compliant payroll records that flow directly into your books

What’s not included:

• Reviewing or approving employee hours

• Approving expense reimbursements or time-off requests

• Direct communication with employees regarding payroll matters

Those responsibilities remain with your internal team. We work exclusively with management to ensure payroll is processed accurately and aligned with financial reporting.

Available exclusively to ongoing monthly clients.